Car Barn 427 - GRADUATE SCHOOL Conference Room

Location:   Car Barn, Room 427  (3520 Prospect Street, N.W.)

Hours:     9:15 a.m. – 4:45 p.m. Monday-Friday
                   (not available evenings, weekends, University holidays, and as available in the University Calendar)

Maximum Occupancy:  25-30 people

Online Calendar:   Click here for a basic availability calendar for Car Barn 427 Conf Room

Guidelines for Use of Car Barn 427 - GRADUATE SCHOOL Conference Room

Reserving

The Car Barn 427 - Graduate School Conference Room (Car Barn, Room 427), is available for use by University organizations, faculty and staff (when not otherwise needed for Graduate School use).  A Georgetown University faculty or staff member must make the reservation for a student organization and the faculty or staff person making the reservation must be present at the event to ensure that all the policies for use are followed.  The faculty / staff person is the responsible person for that event.  

The room is not available for student study, general student use, nor for regularly recurring class meetings. Recognized student groups may request to use this room, with sponsorship -- see below.

Check the Car Barn 427 - Graduate School Conference Room basic availability calendar link.  You will not be able to request this room directly from this calendar, but you can see when it is available. To reserve this room, send a request to Rick Pike (piker@georgetown.edu) and see the bottom of this page for more information.

Hours for Use

The Graduate School Conference Room is only available for use from 9:15 a.m. until 4:45 p.m. Monday through Friday only (and is not available evenings, weekends, or University holidays), and as otherwise available during these times.  Car Barn 427 is intended as a conference and meeting room, and should not be scheduled as a recurring class meeting space.

Group Size and Seating

The Car Barn 427 - Graduate School Conference Room is intended for groups larger than 12 people (smaller groups should reserve the Car Barn 101  or Car Barn 230  Conference Room.  Car Barn 427 conference room has a central boardroom-style table that seats up to 30 people in a U-shape format.  The tables can be reconfigured slightly (for example, into a hollow square or as two separate tables), but MUST BE put back into the U-shaped arrangement at the end of your meeting.

The room faces south overlooking Key Bridge and Rosslyn, and is very bright on sunny days — there are window shades that can be lowered to darken the room somewhat.  If your raise the shades during your meeting, you should lower them back at the end of your meeting. Keeping the shades lowered helps to keep the temperature controlled (both summer and winter).  [NOTE:  Conference Room renovation coming in Fall/Winter 2024-2025].

Conference Room Amenities

• Strong University wi-fi signal

• Wired LAN port and LAN cable.

• University telephone that outside persons can dial into at +1 202-687-6736 (no speakerphone available), or users may dial out to local numbers only. 

• 5-plug extension outlet that can be placed under the conference table (for powering electrical devices), as well as several wall power outlets along the perimeter of the room.

• An Epson digital computer projector that accepts an HDMI or RGB connection to your laptop computer (Apple / Mac users should bring their own adapter (dongle), these are not provided.)

• Basic plug-in computer speakers

• Low rectangular projection screen

• White board, eraser, and black dry erase markers – users should bring their own dry erase color markers

• Small Exterior counter where refreshments can be placed for guests. Food and drink are permitted in the conference room as long as the tables are wiped afterward and all crumbs, spills, etc., are cleaned up, and all trash removed.  If you provide boxed lunches, boxes must be flattened and stacked outside the conference room.

Please note that Graduate School staff cannot provide any type of AV setup or support for users, and that CETS does not support this space. This above equipment is provided as a courtesy to users of Car Barn 427 Conference Room.  Users may come to the conference room before their event when not in use to view the room and test their equipment in advance of their meeting.

Cleanup Checklist

All users of the Car Barn 427 Conference Room MUST ensure that the following are done at the conclusion of their meeting:

• Place any trash into the trash cans provided and place the trash cans outside the room for pickup.

• Wipe tables with the provided wet wipes to remove any food, spills, grease, or other substances. 

• Return tables to the U-shaped layout

• Return all chairs around the U-shaped tables, ready for the next meeting (with a few stacked neatly in the corners).

• Return all AV equipment and cables neatly to the cart.

• If anyone has opened the door to the outside patio, make sure it is closed and locked.

• Lower and close the blinds to keep room dim and keep temperature under control.

• Report any problems with the room to Rick Pike (piker@georgetown.edu).   

• NOTE: Failure to cleanup completely or to re-arrange the room after use will result in loss of future privileges.

• Turn off lights, close, and lock the door when exiting the room.  Inform Receptionist that you are finished in the room and return the key.

Any other questions about use of Car Barn 427 Conference Room should be directed to Rick Pike (piker@georgetown.edu)..

TO RESERVE the Car Barn 427 Conference Room:    Click here for a basic availability calendar for Car Barn 427 Conf Room   To reserve the room, send an email to Rick Pike (piker@georgetown.edu) and let him know the date(s) and time(s) of your event, and your approximate number of attendees.    Rick and/or the Graduate Deans Office staff will then review and accept your invitation if we can approve the event reservation (if not, you will be contacted to reschedule).   If approved, they will enter the event into the Car Barn 427 Conference Room calendar with your meeting title and name, and they will invite you to the meeting so that you can see the reservation in your GU Calendar.  If you decide you no longer need to use the room, or if you need to reschedule it, please contact Rick Pike (piker@georgetown.edu)  to change the reservation and make the original time/date available to others.  

Please make sure that your users keep the room clean, dispose of trash properly, and re-arrange the chairs when finished — this will keep you in good standing for future reservation and keep it ready for use by the next user.