Non-Service Award Requirements

NON-SERVICE AWARD REQUIREMENTS FOR MASTERS AND PH.D. STUDENTS

Non-service awards may be provided to graduate students during the academic year and during the summer. Such awards include non-service stipends that are awarded for one or two semesters AND competitive or academic awards and prizes.

AWARD INFORMATION

STUDENT TYPE: Ph.D.

PAY FREQUENCY: Monthly

MINIMUM RATE REQUIRED (FY16): $14,500 / semester; $29,000 / academic year

SCHOLARSHIP COVERAGE REQUIRED?: Yes. You must provide full tuition scholarship for the duration of the assistantship appointment

STUDENT TYPE: Masters

PAY FREQUENCY: Monthly

MINIMUM RATE REQUIRED (FY16): No minimum rate required. Ranges from $5,000 to $29,000 / academic year. May be higher or lower.

SCHOLARSHIP COVERAGE REQUIRED?: No

REQUIRED PAPERWORK

Master’s Fellowship Stipend Disbursement

In order for the Graduate School to process master’s non-service stipend awards, each student is required to set up a Supplier ID through the portal listed below. The Supplier ID is a unique identifier required for payments that are routed through Accounts Payable and the Tax Department.

- U.S. Citizens / Permanent Residents -

• Website:          https://georgetown.secure.force.com/gusupplier

• Students should use their legal name as “company name.”

• Students should enter their program administrator’s name and email for “Georgetown Contact” so that they also receive the confirmation email once the Supplier ID has been created.

Payments will be processed via direct deposit only. Please be sure students enter their banking information when prompted.

- International Students -

1. International students must work with the GU Tax Department to have their Supplier ID created. Students should visit the following website to ensure all of the relevant paperwork is submitted to Mr. Lawrence Smith in the GU Tax Department.

2. Student must first visit the following link, which lists the required paperwork.  Website:  https://financialaffairs.georgetown.edu/tax

3. Once the student has reviewed the above website, they should save all required documents as one PDF file and upload that file securely to the email address listed below.  In the subject line of the email please have them list “(Program name) fellowship stipend tax documentation”    

4. Email to:   upload.Tax_Dep.9m074yyah1@u.box.com

5. Once the Supplier ID has been confirmed, the student should enter their banking information via the direct deposit (ACH) link listed below.

6. ACH link:  https://docs.google.com/a/georgetown.edu/forms/d/1xwss2ECEMVgcGmKIyICya5rCHS43LN_2hhqVGMCFtUQ/viewform

Payments will be processed via direct deposit only. Please be sure students enter their banking information when prompted.

IMPORTANT NOTE:  Graduate students receiving a non-service stipend are not permitted to serve at Georgetown University for the duration of their non-service stipend award. However, they may receive academic prizes and awards.

Ph.D. Fellowship Stipend Disbursement

• The Graduate School disburses Ph.D. fellowship stipend (non-service stipend) awards directly to students’ accounts. All mandatory fees will be absorbed by the fellowship stipend after tuition and health insurance is covered by full scholarship support. To receive payment of their fellowship stipend, students must request a refund via GUExperience on the credit balance following aid disbursement. Students may elect to receive the refund via direct deposit; if a direct deposit refund profile is not established, a paper check will be mailed to the student's local address. Disbursement typically occurs 10 days before the first day of classes for a semester. Spring semester classes start on January 13th so disbursement will be on January 3rd. 

• The Office of Student Billing & Payment Services (OSBPS) reviews and processes all refund requests within three business days of the request. If a student has unpaid tuition and fees on his/her account, the refund payment will be reduced by that amount.

• For instructions on how to request a refund and set up a direct deposit refund profile, please visit the Office of Billing and Payment Services’ website at http://studentaccounts.georgetown.edu/faq and http://studentaccounts.georgetown.edu/faq#request2

IMPORTANT NOTE: Graduate students receiving a non-service stipend are not permitted to serve at Georgetown University for the duration of their non-service stipend award. However, they may receive academic prizes and awards.