Staff Commencement Information


Information for Staff Volunteers


please check back then


Thursday, May 16, 2019 at 9:00 a.m.

Gaston Hall (Healy Hall, 2nd Floor)


Graduate Commencement Ceremony

Friday, May 17, 2019 at 9:00 a.m.

Healy Lawn

(rain site: McDonough Gymnasium)


DATE: April 18, 2018

TO: Department Chairs, Directors of Graduate Studies, and Academic Administrators

FROM: Ellen Eck, Associate Dean of Academic Affairs

RE: Request for Staff Volunteers for the Spring 2018 Graduate School Commencement Ceremony

The purpose of this memo is to seek your help in identifying and encouraging staff volunteers to assist us with the Graduate School Commencement Ceremony on Friday, May 17, 2019.

Participation of all graduate departments and programs is essential to the success of this day. We ask that you please send this memo and links to all your staff and encourage them to volunteer. In return, we promise to make their participation clearly defined, limited to 1-2 hours of duties, and (we hope) enjoyable and rewarding as they help our graduate students to participate in this memorable day honoring their academic achievements.


The Graduate School Commencement Ceremony will be held on Friday, May 17, 2019 on Healy Lawn (rain site: McDonough Gymnasium). Students will begin assembling at 7:30 a.m. Faculty will assemble at 7:50 a.m., and the academic procession will begin at exactly 8:35 a.m. The Commencement Ceremony itself will begin promptly at 9:00 a.m.

Staff are needed in three locations: White-Gravenor and ICC for student check-in and lineup; Healy Lawn for stage and seating preparation; and at the Master's Degree Awarding Ceremonies for the various schools (Arts & Sciences; School of Foreign Service, and Biomedical Graduate programs).

All participating Staff should report to their assigned locations no later than 7:00 a.m. on Friday, May 17.

During the Commencement Ceremony, the names of all attending degree candidates will be read and each graduate will cross the stage to be congratulated by President DeGioia and Dean Grzywacz.


The Graduate School requires at least two representatives from each program or departmentto help with Commencement, and three representatives from the larger programs and departments. Staff who wish to volunteer should complete the brief online Staff Volunteer Form (link is below) no later than Friday, May 3, 2019. All department / program Staff (except faculty) participating in some way in the Graduate School Commencement Ceremony should complete the online form so that we have a central registry of contacts.

Staff Volunteers

Click to complete the online Staff Volunteer Participation Form (or use the link below).

More detailed information will be sent to all Staff volunteers by Friday, May 10, 2019.

For more information about the GSAS Commencement Ceremony please visit our website at You can read the overview instructions provided for the students.

Thank you to all the dedicated staff who are an essential part in making this day successful for our graduates and their families and guests. It is impossible for us to do this without you, and we know you want this to be a memorable day for your graduates.

We look forward to working with you!

If there are any additional questions regarding the Commencement Ceremony or other Commencement Day logistics, please direct them to Roz Rothwell (