CAR BARN 101 - GRADUATE SCHOOL Conference Room

Location: Car Barn, 101  (3520 Prospect Street, N.W.)

Hours:      7:30 a.m.  –  7:00 p.m. Monday – Friday   (metal key required in advance)
                      (not available evenings, weekends, University holidays, and when in use by the Graduate School)

Maximum Occupancy for your Event:  12 people

Online Calendar:     Click here to view basic availability calendar of CBN-101 Conf Room   

Guidelines for Use of Car Barn 101 - GRADUATE SCHOOL Conference Room

Reserving

The Car Barn 101 Conference Room (Car Barn, Room 101, near the M Street entrance to the Car Barn), is available for use by University organizations, faculty and staff.  A Georgetown University faculty or staff member must make the reservation for a student organization and the faculty or staff person making the reservation must be present at the event to ensure that all the policies for use are followed.  The faculty / staff person is the responsible person for that event.  The room is not available for individual student study - use other Grad Student Lounges or Lauinger Library study rooms.

NOTE: Car Barn 101 is kept locked when not in use.  You may borrow the key to unlock it, as long as you lock back up when finished and return the key.  The key can be obtained from the Graduate School Dean's Office in Car Barn, Suite 400 ( office hours are 9:00 a.m. - 5:00 p.m. Monday - Friday).  In certain instances, a key may be checked out the day before in advance for early morning access, or later hour lockup;  this is conditional upon existing reservations in the room.  The room must be locked after use and the key must be returned to the Graduate School promptly (or by the next morning if after 5:00 p.m.).   You may also borrow the key during a time the room is not scheduled in order to visit the room and test your computer / AV equipment connections.

Check the Car Barn 101 Conference Room calendar for availability at the top of this webpage.  You will not be able to request this room directly from this calendar, but you can see when it is available (or not). To reserve this room, send a request to Rick Pike (piker@georgetown.edu) 

Hours for Use

The Graduate School Conference Room CBN-101 is available for use from 7:30 a.m. until 7:00 p.m (as long as you have checked out the metal key -- for early morning access, get the key the afternoon prior) Monday through Friday only (and is not available evenings, weekends, or University holidays), on a first-come, reserved basis.  Car Barn 101 is intended as a conference and meeting room, and should not be scheduled as a recurring class meeting space or for any type of individual study study.

Group Size and Seating

Car Barn 101 Conference Room is intended for groups smaller than 10-12 people (larger groups should reserve Car Barn 427 Conference Room).  This conference room has a table that seats approximately 10-12 people in a I-shaped format.  The tables can be reconfigured slightly, but must be put back into the I-shaped configuration at the end of the meeting.

There are window shades that can be lowered to darken the room somewhat for video presentations or more privacy.  If your raise the shades during your meeting, you should lower them back at the end of your meeting. Keeping the shades lowered also helps to keep the temperature controlled.

Conference Room Amenities

Please note that Graduate School staff cannot provide any type of AV setup or support for users, and that CETS DOES NOT support this space. The equipment built into the room is provided as a courtesy to users of Car Barn 101 Conference Room.  Users may come to the conference room when it is not in use to test their equipment in advance of their meeting. 

• Strong University wi-fi signal

• Wired LAN port and LAN cable.

• 5-plug extension outlet that can be placed under the conference table (for powering electrical devices), as well as several wall power outlets along the perimeter of the room.

• 70″ digital screen that accepts HDMI or RGB cables (provided) to your laptop computer.  It also supports wireless AppleTV for Mac devices with that software loaded.  (Apple / Mac users need to bring their own adapter, as these are not provided).

• Room is equipped with a built-in Zoom-enabled camera, microphone bar, and sound speakers for use with your laptop with Zoom software downloaded. 

• White board on the front wall, with eraser and black dry erase markers – users should bring their own dry erase color markers.

Cleanup Checklist

All users of the Car Barn 101 Conference Room MUST ensure that the following are done at the conclusion of their meeting:

• Place any trash into receptacles and place the trash cans outside the conference room for pickup.

• Wipe tables with the provided wet wipes to remove any food, spills, grease, or other substances. 

• Return tables to the I-shaped configuration

• Return all AV equipment and cables neatly.

• Return all chairs around the I-shaped table, with a few stacked in the corners, ready for the next meeting.

• Lower the window shades to keep room dim and keep temperature under control (summer and winter).

• Report any problems with the room to Rick Pike (piker@georgetown.edu).

• Shut and lock the door with the metal key and return the key to the Graduate Deans Office staff in Car Barn 400.

Failure to cleanup or re-arrange the room after use will result in loss of future privileges.

Any other questions about use of the Car Barn 101 Conference Room should be directed to Rick Pike ( piker@georgetown.edu). 

TO RESERVE Car Barn 101:  There is a basic  publicly visible calendar for this conference room.   
                                                              Click here to view basic availability calendar of CBN-101 Conf Room     

Send an email to Rick Pike (piker@georgetown.edu) and let him know the date(s) and time(s) of your event, and your approximate number of attendees.    Rick and/or the Graduate Dean Office staff will then review and accept your invitation if we can approve the event reservation (if not, you will be contacted to reschedule).  If approved, they will enter the event into the Car Barn 101 Conference Room calendar with your meeting title and name, and they will invite you to the meeting so that you can see the reservation in your personal GU Calendar.  If at a later date you decide you no longer need to use the room, or if you need to reschedule it, please contact Rick Pike (piker@georgetown.edu)  to change / delete the reservation and make the original time/date available to others.

Please make sure that your users keep the room clean, dispose of trash properly, and re-arrange the chairs when finished — this will keep you in good standing for future reservations, and have it available for the next users.